Author Instructions

Universal Conference on Infectious Diseases

The Universal Conference on Infectious Diseases (UCID) warmly welcomes researchers, clinicians, healthcare professionals, academicians, scientists, public health experts, and industry professionals from around the world to submit their original infectious disease research and scientific contributions.

These author instructions provide essential conference guidelines for preparing, submitting, reviewing, and presenting scientific papers at UCID. Authors are encouraged to carefully review all requirements before completing their scientific paper submission.

1. Scope of Submissions

UCID invites high-quality contributions addressing current and emerging issues in infectious diseases, microbiology, epidemiology, public health, clinical medicine, diagnostics, therapeutics, vaccines, antimicrobial resistance, and related disciplines.

Submissions may include:

Original Research Articles
Review Articles
Systematic and Scoping Reviews
Clinical Studies
Case Reports and Case Series
Short Communications
Epidemiological Studies
Public Health Research
Diagnostic and Laboratory Studies
Vaccine and Immunization Research
Antimicrobial Resistance Studies
Infectious Disease Surveillance Research
Emerging and Re-emerging Infectious Disease Studies
One Health and Zoonotic Disease Research
AI, digital health, and computational approaches in infectious diseases
Innovative methodologies, technologies, and interdisciplinary research

Authors should ensure that their work is relevant to the scientific themes and objectives of the Universal Conference on Infectious Diseases.

General Manuscript Requirements

Manuscripts should be written clearly, accurately, and in a format suitable for scientific evaluation.

Recommended manuscript structure

Depending on the study type, submissions should generally include:

Title
Author names and affiliations
Corresponding author information
Abstract
Keywords
Introduction
Materials and Methods / Methodology
Results
Discussion
Conclusion
Acknowledgments, where applicable
Funding information
Conflict of Interest statement
Ethical approval statement, where applicable
Data availability statement, where applicable
Author contributions, where applicable
References

Review articles and other article types may follow an appropriate discipline-specific structure.

Title

The title should:

Clearly and accurately reflect the content of the submission.
Be concise and informative.
Avoid unnecessary abbreviations and jargon.
Avoid claims that are not supported by the submitted work.

Author Information

Please provide:

Full name of each author
Institutional affiliation
Department or research unit
City, country
Email address
ORCID iD, where available
Clearly identified corresponding author

All individuals listed as authors should have made a substantial contribution to the work and should approve the final submission.

Abstract and Keywords

The abstract should provide a concise overview of the research and its principal findings.

For original research, a structured abstract is recommended:

Background
Objective
Methods
Results
Conclusion

The abstract should generally be 250–300 words, unless otherwise specified for a particular presentation category.

Authors should provide 3–6 relevant keywords immediately after the abstract.

Keywords should accurately represent the scientific content and improve the discoverability of the work in academic and online searches.

Manuscript Formatting

Authors should prepare manuscripts using the following general formatting recommendations:

File format: Microsoft Word (.doc or .docx) is preferred.
Font: A clear, standard font such as Times New Roman or Arial.
Font size: 12 pt for the main text.
Line spacing: 1.5 or double spacing.
Page size: A4 or Letter.
Margins: Approximately 1 inch (2.54 cm).
Text alignment: Left aligned.
Pages should be numbered consecutively.
Use clear section headings and subheadings.
Use SI units wherever applicable.
Define abbreviations at first appearance.
Avoid excessive formatting, text effects, or embedded design elements.

Tables and Figures

Tables and figures should:

Be numbered consecutively.
Have descriptive titles or captions.
Be cited in the main text in numerical order.
Be sufficiently clear and legible.
Include appropriate units and legends.
Identify the source of previously published or adapted material.

Authors should obtain permission for copyrighted images, tables, figures, or other material where required.

References and Citations

References should be relevant, accurate, and appropriately cited within the manuscript.

Authors should:

Cite references consistently.
Ensure every reference cited in the text appears in the reference list.
Ensure every reference in the reference list is cited in the manuscript.
Verify author names, article titles, journal names, volume, issue, pages, year, and DOI information where applicable.
Prefer current and authoritative literature while retaining important foundational references.

The conference may request modification of references to conform to its designated citation style.

Language Requirements

The official language of UCID is English.

Authors are expected to submit manuscripts and presentation materials in clear, grammatically correct English.

Authors should:

Use appropriate scientific terminology.
Avoid ambiguous or unnecessarily complex language.
Check spelling, grammar, punctuation, and sentence structure.
Maintain consistency in terminology, abbreviations, units, and nomenclature.

Authors who are not native English speakers are encouraged to have their manuscript professionally proofread or reviewed by a proficient English speaker before submission.

Language editing does not guarantee acceptance.

Originality and Duplicate Submission

All submissions must represent original scholarly work.

By submitting a manuscript, authors confirm that:

The work is original.
The manuscript has not been published elsewhere in substantially similar form.
The manuscript is not simultaneously under consideration by another conference, journal, or publication venue.
All authors have approved the submission.
Appropriate permissions have been obtained for third-party material.
Sources and previous work have been properly acknowledged.

Duplicate publication, redundant publication, fabricated authorship, and inappropriate text or figure reuse may result in rejection or withdrawal of the submission.

Previously presented work may be considered where the conference permits it, provided that authors transparently disclose the previous presentation and clearly identify any substantial new contribution.

Plagiarism and Similarity Policy

UCID is committed to maintaining high standards of academic integrity.

All submissions may be subjected to plagiarism or similarity screening. Authors are responsible for ensuring that their manuscripts do not contain:

Plagiarized text
Unattributed copied material
Self-plagiarism
Duplicate publication
Improper paraphrasing
Uncredited figures, tables, or illustrations
Fabricated or manipulated content

Similarity scores may be evaluated in context rather than solely on the basis of a numerical percentage. Properly cited quotations, standard terminology, references, and commonly used scientific phrases may contribute to similarity results.

Where significant plagiarism or academic misconduct is identified, the conference reserves the right to:

Reject the submission.
Withdraw an accepted abstract or paper.
Remove a presentation from the conference program.
Notify the relevant institution or publisher where appropriate.

Authors remain responsible for the originality and integrity of their submissions.

Research Ethics and Participant Protection

Research involving humans, animals, identifiable personal information, or biological materials must comply with applicable ethical and regulatory requirements.

Human Participants

Where applicable, manuscripts should include:

Name of the ethics committee or institutional review board.
Approval or reference number, where available.
Confirmation that informed consent was obtained.
Appropriate information regarding participant confidentiality.

Animal Research

Animal studies should comply with relevant institutional, national, and international regulations concerning animal welfare and ethical research.

Clinical Studies

Authors should provide relevant information regarding:

Ethical approval
Informed consent
Clinical trial registration, where applicable
Study registration number, where applicable

Authors must not disclose identifiable patient information without appropriate consent and ethical authorization.

Research Integrity and Responsible Reporting

Authors are expected to maintain the highest standards of scientific integrity.

Research misconduct includes, but is not limited to:

Fabrication of data
Falsification of results
Manipulation of images or experimental findings
Undisclosed conflicts of interest
Misrepresentation of results
Inappropriate authorship
Peer-review manipulation
Undisclosed duplicate submission

Any suspected ethical concern may be investigated in accordance with appropriate international publication and research-integrity principles.

Conflicts of Interest and Funding

Authors should disclose any financial, professional, institutional, or personal relationships that could reasonably be perceived as influencing the research.

Where applicable, submissions should include:

Conflict of Interest:
“ The authors declare no conflict of interest.”

or an appropriate disclosure describing relevant relationships.

All sources of financial support, grants, institutional funding, sponsorship, or other research support should be acknowledged.

Data Availability and Transparency

Where applicable, authors are encouraged to provide a statement describing how supporting research data can be accessed.

Authors should ensure that:

Reported results are supported by the underlying data.
Data are not fabricated or selectively manipulated.
Sensitive or confidential information is appropriately protected.
Data sharing complies with ethical, legal, and institutional requirements.

Scientific Paper Submission Process

Authors should complete their submission through the official UCID submission system or designated submission channel.

The submission process generally involves:

Prepare the manuscript or abstract according to the conference guidelines.
Verify author information and affiliations.
Select the appropriate scientific track or topic.
Prepare the abstract/manuscript and supporting files.
Complete the online submission form.
Upload the required document(s).
Review all information carefully.
Submit the contribution.
Retain the submission confirmation for future reference.

Authors should not submit the same contribution multiple times unless specifically instructed by the conference secretariat.

Peer Review and Scientific Evaluation

Submitted contributions may undergo editorial and/or peer review before acceptance.

The review process may evaluate:

Scientific quality
Originality and novelty
Relevance to infectious diseases
Methodological rigor
Clarity and completeness
Ethical compliance
Validity of conclusions
Quality of references
Overall contribution to the field

Possible decisions may include:

Accepted
Accepted subject to revision
Invited for oral or poster presentation
Abstract accepted
Revision requested
Rejected

The conference organizers reserve the right to determine the most appropriate presentation format based on scientific quality, program requirements, and available presentation slots.

Revision of Submissions

Where revisions are requested, authors should:

Address each reviewer or editorial comment carefully.
Clearly identify substantive changes.
Submit the revised version before the specified deadline.
Ensure that all authors have approved the revised submission.

Failure to provide a revision within the specified period may result in withdrawal of the submission from further consideration.

Copyright and Licensing

Authors retain responsibility for ensuring that they have the necessary rights to submit and present their work.

By submitting a contribution, authors grant UCID and its organizers the necessary non-exclusive permission to:

Evaluate the submission.
Include accepted abstracts in conference materials.
Publish accepted abstracts in conference proceedings or on the official conference website, where applicable.
Use the title, abstract, author names, affiliations, and presentation information for legitimate conference-related promotional and archival purposes.

Unless a separate publishing agreement is provided, submission does not automatically transfer ownership of the author's underlying intellectual property.

Authors should ensure that copyrighted third-party content is used only with appropriate permission and attribution.

Where an open-access or Creative Commons license is offered, the applicable license terms will be communicated to authors before publication.

Oral Presentation Guidelines

Authors selected for oral presentation should prepare a clear and scientifically focused presentation.

Presentations should generally include:

Title and author information
Background and research rationale
Objectives
Methodology
Key findings
Discussion
Conclusions
Relevant references or acknowledgments

Presenters should:

Follow the allocated presentation time strictly.
Use readable fonts and appropriately sized figures.
Avoid excessive text on individual slides.
Clearly explain scientific results.
Disclose relevant conflicts of interest.
Submit presentation files within the specified deadline, where required.

Detailed presentation duration and technical requirements will be communicated with the acceptance notification.

Poster Presentation Guidelines

Poster presenters should design visually clear and scientifically informative posters.

A poster should generally contain:

Title
Authors and affiliations
Background
Objectives
Methods
Results
Discussion
Conclusion
Key references
Acknowledgments, where applicable

Posters should use high-resolution figures, charts, and images and should remain readable from a reasonable viewing distance.

The conference secretariat will provide final poster dimensions, file format, submission deadline, and display instructions.

Virtual Presentation Guidelines

Authors participating virtually should ensure:

A stable internet connection.
Functional microphone and camera where required.
A quiet environment.
Appropriate presentation software.
Compatibility with the designated virtual platform.
Submission of presentation files before the stated deadline.

Virtual presenters should join the session sufficiently early for technical checks and should follow the instructions provided by the conference technical team.

Pre-recorded presentations may be permitted where specifically communicated by the organizers.

Important Deadlines

Authors should carefully monitor the official UCID website for current dates and updates.

Important dates may include:

Abstract/Manuscript Submission Deadline
Early Registration Deadline
Notification of Acceptance
Revised Submission Deadline
Final Registration Deadline
Presentation File Submission Deadline
Conference Dates

Deadlines may differ according to presentation type, registration category, or geographic region. Authors are responsible for ensuring that submissions and required documents are received before the applicable deadline.

The organizers reserve the right to extend or modify deadlines when necessary.

Author Responsibilities

Authors are responsible for:

The accuracy and integrity of their submitted work.
Obtaining all required ethical approvals.
Obtaining consent where necessary.
Correctly identifying all authors and affiliations.
Declaring conflicts of interest.
Acknowledging funding and relevant contributions.
Ensuring originality.
Responding to editorial or reviewer requests.
Meeting submission and presentation deadlines.
Ensuring that presentation content accurately reflects the submitted research.

Acceptance of a submission does not necessarily guarantee publication in a journal or indexing in any particular database.

Conference Registration and Presentation

Authors whose submissions are accepted may be required to complete registration within the specified period to secure their place in the scientific program.

Depending on the conference policy, accepted contributions may be removed from the program if the presenting author does not complete the required registration or fails to provide the requested presentation materials.

Only eligible registered presenters will be included in the final scientific program, subject to the applicable conference policies.