Payment, Invoices, and Discounts

• Accepted Payment Methods: Visa, MasterCard, American Express, bank transfer, and institutional purchase order (PO).
• Student Discount Verification: Upload a valid student ID, enrollment letter, or residency verification at checkout. Verification within 48 hours.
• Invoice Requests: Select "Request Invoice" at checkout or email [[email protected]] with your institution name, VAT/GST number, billing address, and PO number. Invoices are issued within 2 business days.
• Currency: All charges are processed in [USD]. International transaction fees are the responsibility of the attendee.

Cancellation and Refund Policy

• Before [Early Bird Deadline Date]: Full refund minus a [75 USD] processing fee.
• Between [Early Bird Deadline Date] and [30 Days Before Event]: 50% refund.
• Within 30 days of event: Non-refundable. Substitution of attendee is allowed at no cost until.[Date]
• Virtual ticket conversion: In-person tickets can be converted to virtual access with a partial refund of the difference until.[Date]
• Refunds are processed to the original payment method within 10-15 business days.

H2: 2. Submissions & Peer Review (Abstracts and Posters)

Call for Papers (CFP) - Key Dates

• CFP Opens:[Date]
• Abstract Submission Deadline: [Date, 11:59 PM EST]
• Late-Breaker Abstract Deadline:[Date]
• Acceptance Notification:[Date]
• Presenter Registration Deadline:[Date]

Submission Guidelines

• Portal: All submissions via the official UCID Abstract Portal at [portal.ucid-conference.org].
• Abstract Limit: 350 words, excluding title, authors, and affiliations. Max 2 tables/figures.
• Topics: Emerging Pathogens, AMR, Vaccinology, One Health, Clinical Infectious Disease, Hospital Epidemiology & Infection Control, Global Health Policy, and Diagnostics.
• Format: Structured abstract (Background, Methods, Results, Conclusion). Use generic drug names.
• Authorship: Presenting author must be marked. Maximum of one oral presentation per first author.

Peer Review and Publication

• All abstracts undergo double-blind peer review by the UCID Scientific Committee.
• Acceptance Types: Oral Presentation, Rapid-Fire Oral, Poster Presentation, e-Poster Only.
• Proceedings Indexing: Accepted abstracts will be published in the official UCID Proceedings with DOI assignment and indexing in [Scopus / PubMed Central / Google Scholar / CrossRef - Select Applicable].
• Full Papers: Authors may be invited to submit full manuscripts to our affiliated journal, [Journal Name], for expedited peer review.

Poster and Presentation Technical Specifications

• Physical Poster Dimensions: A0 Portrait (841mm x 1189mm / 33.1" x 46.8"). Fabric posters recommended. Pushpins provided.
• e-Poster: Single-page PDF, 16:9 landscape, under 10MB. Template available at.[Link]
• Oral Presentation: 10 min presentation + 3 min Q&A (12 min + 3 min for keynotes). 16:9 PowerPoint (PPTX) format. On-site Speaker Ready Room open.[Time]
• Virtual Presenters: Pre-recorded talk upload (MP4, 1080p) required by via the speaker portal.[Date]

4. Compliance, Ethics & Health Protocols

CME/CPD Accreditation and Certificates

• UCID is accredited for up to **** AMA PRA Category 1 Credits™ / EACCME® / [Local Accreditation Body] CPD credits.[Year][Number]
• Tracking: Scan your badge upon entry to each session. For virtual attendees, attendance is tracked via platform login duration.
• Certificate of Attendance & CME Certificate: Available for download from your attendee dashboard within 10 business days post-conference after completion of the evaluation survey. Certificates include name, credits earned, and accreditation ID.

GDPR, Data Privacy and Data Handling

• We process personal data per GDPR and [Local Privacy Law]. Data collected: name, affiliation, payment info, and CME tracking.
• Your data is used solely for event management, accreditation reporting, and proceedings publication. We do not sell data to third parties.
• Photography and recording notice: Sessions may be recorded for on-demand access. Opt-out zones will be marked.
• Data retention: 24 months post-event. To request data deletion, contact [[email protected]].

Code of Conduct and Ethics

UCID is committed to a safe, inclusive, and harassment-free environment for all. All attendees must adhere to the UCID Code of Conduct.

• Harassment, discrimination, or disruptive behavior will not be tolerated.
• Research misconduct, including plagiarism or data fabrication, will result in abstract retraction.
• Violations may result in removal without refund and ban from future events. Report concerns confidentially to [[email protected]].

Onsite Public Health and Safety Measures

• All attendees must follow current [City/Country] public health regulations.
• Hand sanitation stations, PPE at Help Desk, and on-site medical support.[Location]
• If you are symptomatic, please use virtual access or contact medical staff. Masking is [Recommended/Optional per local guidance].

5. Contact & Live Support

Response Times and Support Hours

• Pre-Conference (Email Support): Monday-Friday, 09:00 - 18:00. Response within 24 hours.[Timezone]
• On-Site & Live Event Days: Help Desk + Live Chat in App: 07:30 - 18:30. Response within 15 minutes.[Timezone]
• Virtual Attendee Chat Support: Available during live session hours.

6. Frequently Asked Questions (FAQs) - Optimized for FAQ Schema

Q1: How do I register for the infectious diseases conference and get a student discount?
A: Register at [registration.ucid-conference.org]. Select "Student/Trainee" tier and upload valid student ID for 40-50% off. Group rates for 5+ attendees are available via [email protected].

Q2: What are the UCID abstract submission guidelines and deadlines?
A: Abstracts (350 words max) must be submitted via portal.ucid-conference.org by. All submissions undergo double-blind peer review. Notifications sent by. Posters must be A0 Portrait; e-Posters in 16:9 PDF format.[Date]

Q3: How do I request a visa invitation letter for UCID?
A: Visa invitation letters are issued after paid registration. Submit the Visa Support Form with your passport details and affiliation. Letters are processed in 3-5 business days. Request at.[link]

Q4: How many CME credits will I earn at UCID and how do I get my certificate?
A: UCID offers up to AMA PRA Category 1 / EACCME CPD credits. Scan your badge per session for tracking. Your CME certificate and certificate of attendance will be available in your dashboard 10 business days post-event after completing the evaluation.[Number]

Q5: What is the cancellation and refund policy for UCID?
A: Full refund minus [75 USD] fee before, 50% refund until 30 days before the event. No refunds within 30 days, but free substitution is allowed until.[Date]

Q6: Will my abstract be published and indexed?
A: Yes. All accepted abstracts are published in the UCID Proceedings with a DOI and indexed in [Scopus / PubMed / Google Scholar], enhancing citability.

Q7: Is UCID available as a hybrid or virtual event?
A: Yes. All keynotes and main tracks will be live-streamed with 90-day on-demand access, including virtual Q&A and the e-Poster gallery.

Last Updated: | UCID Conference Secretariat | https://www.universalinfectiousconference.com/ucid-2026-october